Vacancies
Logistics & warehouse coordinator,
auction administration
auction administration
Join our dynamic team as a Fine Art Logistics & Warehouse Assistant and Coordinator in Monte Carlo, where you will play a crucial role in overseeing and executing the storage, art movement, art handling and logistics of our auction house.
We are looking for a highly organized and experienced candidate with a passion for art and a keen eye for detail. If you are driven, efficient, and have a strong background in fine art shipping, logistics, and art handling we would love to hear from you!
- Oversee and manage logistics, storage, and inventory in Monaco and nearby storage.
- Pack and unpack artworks; execute necessary art handling, including safe receiving, handling, storage, packing, transfer and releasing of a wide variety of fine art, design and lots from all categories.
- Prepare and register inventory condition reports, label the artwork.
- Register all art movements in the inhouse logistics software, auction database, and journals.
- Conduct regular inventory storage audits to ensure accurate records.
- Coordinate local and international shipments for previews, auctions, photography sessions, expert days, post-sale shipments.
- Monitor sold and unsold inventory, shipment records, release to clients, list of not shipped artworks.
- Oversee and manage customer services related to shipment and logistics.
- Travel between Monaco office and nearby storage facilities.
- Client liaison concerning pre-auction condition requests and post-auction shipments.
- Monitor Temporary Admission (TA) lots and deadlines.
- Monitor any necessary export procedures, including obtaining export certificates and licenses.
- Execute any additional administrative assignments in the office, including responding to phone calls, emails, client compliance research, filing of the documents in the office Qualifications.
- 3-5 years of experience in fine art shipping or logistics in an international art gallery, international fine art shipping, or auction house setting.
- Professional experience in art handling, including packing and moving various artworks and fragile items.
- A strong sense for efficiency and organization, able and willing to take responsibility.
- Ability to work independently and as part of a team with enthusiasm to learn.
- Positive ‘can-do’ attitude.
- Detail oriented with the ability to handle multiple, complex projects simultaneously under tight deadlines.
- Enthusiasm about art and willingness to broaden knowledge.
- Strong IT processing skills e.g. MS Word, Excel, Outlook, ability to learn in-house software systems.
- Languages: French and English, Italian is a plus.
- Driving license
- Ability to travel between Monaco office and storage locations, as required.
You must be able to work in a fast-paced environment with tight turnaround deadlines while maintaining a positive attitude and a strong ability to establish and maintain a work schedule.
If you are hardworking, responsible, and meet the mentioned criteria, along with a genuine passion for the art industry, we welcome you to join us and be part of our team.
Freelance Auction Photographer
Are you a talented and experienced Freelance Product Photographer with commercial experience?
Hermitage Fine Art auction house in Monaco is looking for an occasional collaboration with a professional photographer:
Post production work includes editing, uploading and renaming images.
You should also own your own lightings and equipment.
We would like to thank all applicants for their interest but advise that only the candidates selected for an interview will be contacted.
Email: info@hermitagefineart.com